Records Management Principles

Tribal governments operate various programs funded by federal government agencies, state governments and other private foundations, where there are strict rules governing the management, protection, safekeeping and disposal of records created under the programs.

• Federal contract and grant rules require retention of records at least three years after the end of the federal award, unless certain situations warrant retention of the records for longer periods.
• The Indian Self-Determination Act protects tribal records from disclosure under the Freedom of Information Act.
• The new OMB Super Circular contains regulations that require proper management of records relating to federal awards.
• The May 2013 Executive Order on Making Open and Machine Readable the New Default for Government Information requires awardees to comply with the executive order. 
• Tribal governments also have records management policies and procedures that govern the creation of records, storing and safekeeping of records, protection of records; and eventual disposition or retirement of records.

Why I Should Attend?

An organization’s records preserve aspects of institutional memory. In determining how long to retain records, There are many purposes of and benefits to records management, a key feature of records is their ability to serve as evidence of an event. Proper records management can also help preserve important tribal historic records.

You will learn about records management principles that will assist you in meeting the requirements listed above, including:

• What is a record?
• Records and information management in an organization.
• The life cycle of a record.
• Identifying and classifying records.

We highly recommend this session for anyone who creates, manages, or files records.