Illinois ENA 44th Annual Spring Symposium 2018 Exhibitors 

Register Now! 

Secure your booth space today at the largest conference for Emergency Nursing in the Midwest, the Illinois Emergency Nurses Association 44th Annual Spring Symposium 2018 at the Hilton Lisle-Naperville in Lisle, Illinois.

This year we've expanded our exhibit opportunities during the Advanced Clinical Program (targeting Advanced Practice Registered Nurses), including lunch for exhibitors on Thursday.

Exhibitors and sponsors are welcome to register for our new Welcome Party to network with attendees during Thursday evening. We welcome donations for our auction to benefit the ENA Foundation, as well as a sponsor for this event.

Join us in the expansive Exhibit Hall during our General Sessions on Friday and reach this growing audience of nursing professionals who are the front line of evaluation and recommendation of emergency products and services.

In addition to exhibiting, take advantage of our sponsorship opportunities which are the perfect way to reach your core audience. Sponsorship opportunities are flexible and can be designed to fit any price range. Heighten the visibility of your organization with our new sponsorship levels and further your support of Illinois ENA today!

About the Spring Symposium

Spring Symposium Attendees:

• Average of 200 attendees annually
• RNs (Emergency, Flight, Pre-Hospital, Transport, Critical Care, Urgent Care, School, Public Health)
• Advanced Practice Registered Nurses (CNSs an NPs)
• EMS and Trauma Coordinators
• Nurse Educators
• Nurse Managers, Directors & Administrators

Exhibitor Benefits:

Separate registration is required for Thursday exhibiting

• Access to participants from 8:00 - 11:30 AM (Thursday) and 7:00 - 11:30 AM (Friday)
• Dedicated two hours with attendees each day
• Pre- and post-registration lists
• One booth space with a 6-foot skirted table and two chairs
• Complimentary continental breakfast and coffee for two the day of exhibiting
• Complimentary Wi-Fi

Exhibit Opportunities:

• Thursday, April 19 Exhibit Schedule
  • Exhibit Hours: 8:00 - 11:30 AM
  • Setup: 7:00 - 8:00 AM
  • Breakfast with Attendees: 8:00 - 10:00 AM
  • Lunch for 2 with Attendees: 12:00 - 1:00 PM
• Friday, April 20 Exhibit Schedule
  • Exhibit Hall Hours: 7:00 - 11:30 AM
  • Setup: 5:30 - 6:45 AM
  • Breakfast with Attendees: 7:00 - 8:00 AM
  • Break with Attendees: 9:05 - 10:15 AM

Accommodations:

Hilton Lisle-Naperville Hotel
3003 Corporate West Dr.
Lisle, Illinois 60532
http://group.hilton.com/illinoisemergencynursesassociation

630-505-0900

Standard King (single or double) $105
Standard Double (single or double) $105
Reservations: 630-505-0900
For discounted rate, mention the group code: CIEN
Reservation Deadline: March 27, 2018

To reserve online please visit http://group.hilton.com/illinosiemergencynursesassociation. Enter CIEN under the "Group Code."
 

Exhibitor Rules & Regulations:

Exhibitors and their agents are responsible for complying with applicable federal, state and local laws, including music licensing, hazardous waste handling and disposal, and the American with Disabilities Act.

Illinois State Council Emergency Nurses Association (Illinois ENA) reserves the right to restrict exhibits that for any reason become objectionable, and also prohibit or evict any exhibit that, in the opinion of Illinois ENA, may detract from the general character of the exposition. In the event that such restrictions or eviction, Illinois ENA will not be liable for any refunds, rentals, or other exhibit expense.

Booth Space Construction

Each booth space is comprised of one six-foot skirted table and two chairs.

Booth Space Assignment

Every effort will be made to assign booth spaces as requested. In the event that this is not possible, Illinois ENA reserves the right to assign the exhibitor to a similar booth space. Illinois ENA reserves the right to make the final determination of any and all space assignments and to modify the floor plan in the best interest of the overall exhibit hall.

Booth Space Staffing

Exhibitors should staff their booth space during the Symposium hours. Illinois ENA appreciates exhibitor booths staying open until the dismantle time. The exhibitor is responsible for all costs incurred in the removal of the booth from the exhibit hall/area.

Payment Due

Full payment for booth space rental is due by Friday, March 30, 2018.

Cancellation and Refund Policy

Cancellation of exhibit space must be made before Monday, April 2, 2018. In the event of cancellation, Illinois ENA has the right to use said space, including selling space to another exhibitor, without rebate or allowance to the canceled exhibitor. No refunds will be issued after exhibit space has been registered.

Demonstrations and Interviews

Demonstrations by exhibitors should contribute to the attendee’s knowledge in a professional way. Demonstrations and adequate space for interviews should be available within the confines of the individual exhibitor’s booth. Interference with normal traffic flow and infringement on neighboring exhibits is not permitted.

Exhibitor Meals

Each exhibiting company/organization will receive two tickets for complimentary continental breakfast. Additional tickets may be purchased separately. Lunch is included for Thursday, April 19 exhibitors only. Exhibitors and sponsors may register to attend the Welcome Party, which includes dinner, for a separate fee.

Liability

The Exhibitor assumes responsibility and agrees to indemnify, save, and hold harmless Illinois ENA, Hilton Lisle-Naperville Hotel, the Village of Lisle, the State of Illinois, its officers, employees, and agents, arising out of or resulting from any damages, injuries, losses, and expenses, including attorney fees and costs. The exhibitor understands that neither Illinois ENA, Hilton Lisle-Naperville Hotel, the Village of Lisle, nor the State of Illinois, maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.  Should any contingency prevent the holding of Exhibit Hall, Illinois ENA is not liable for any expenses incurred by the exhibitor.

Logos

Exhibitors may not use or reproduce in any way the Spring Symposium logo or Illinois ENA logo without prior written permission.

Photography Notice

On occasion, an Illinois ENA photographer may take photos of participants at the Illinois ENA Spring Symposium. Please be aware that these photos are for Illinois ENA use only and may appear in Illinois ENA symposium/educational programs, brochures, newsletter, or on the Illinois ENA website, in other Illinois ENA materials or as part of Illinois ENA media outreach efforts. Your attendance constitutes your permission and consent for this photography.

Products

No Illinois ENA endorsement, express or implied, is connected with any product exhibited or advised.

Property Care

The exhibitor is not to affix, nail, or otherwise attach anything to walls, doors, floors, or columns. Exhibitors may not apply paint, lacquer, adhesives, or any other coating to the building columns, floors, or standard booth equipment.

Package Shipping

Exhibitor packages for meetings may be shipped directly to the hotel. Shipment should arrive no earlier than 72 hours prior to the meeting. Only prepaid packages will be accepted, no CODs. The hotel cannot assume responsibility for storage of boxes received more than 3 days prior to the Spring Symposium. Each package must be labeled as follows:

Illinois ENA and Nicholas Nelson

c/o Hilton Lisle-Naperville

3003 Corporate West Drive

Lisle, IL 60532

Hold for Illinois ENA - 4/20/18

Box #____ of #____

Note: multiple boxes must be numbered.

After the Spring Symposium, any packages to be shipped out of the hotel must be properly packaged and labeled with shipping address, return address and method of payment by the departure date of the exhibitor.

Public Safety

The exhibitor must comply with all laws, ordinances, and regulations pertaining to health, fire prevention, and public safety while participating in this event. Compliance with such laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor. No combustible decoration or materials should be used at any times. Open flames, butane gas, oxygen tanks, etc., are not permitted without permission of Illinois ENA. Balloons filled with helium are not permitted.

Selling in Exhibit Space

The selling of any products for delivery in the exhibit hall/area and related taxes are the sole responsibility of the exhibitor.

Tobacco and Alcohol

Illinois ENA Spring Symposium is a smoke-free meeting. It is hotel policy that no food or alcohol beverages may be brought into the hotel from outside sources for consumption in common areas or meeting spaces.