Scottsdale Western Cookout Adventure Team Registration
Thank you for your interest in supporting the Scottsdale Great Western Cookout Adventure. This page providen information for organizations and individuals who are exhibting or volunteering. To facilitate communication between you and GPPA, please use the link below to Register Now. The contact information you provide will not be shared or used for other purposes.
For informaiton about the event, read "Scottsdale Western Cookout Adventure - Mar. 5" in The Peak .
VOLUNTEERING FOR GPPA
We meed volunteer help before and at the event. Our immediate need is for volunteers to help us plan, market, and prepare for the cookout. Please don't hesitate to contact us for more information about a particular volunteer opportuinity.
BENEFITS
Event volunteers will enjoy the following benefits:
- Poat Event Volunteer Party
- Free T-shirt
- Free Admission
PRE-EVENT VOLUNTEER OPPORTUNITIES
We need pre-event volunteers to help in the following areas:
Marketing - Assist in the development and distribution of marketing collateral including press releases, posters, and postcards
Prize Patrol - Assist in obtaining donations of items and services from local businesses and individuals for the event's Reward Sacks, Bit Raffle, and Passport Drawing.
Coordination and Preparation - Work with exhibitors and other volunteers to coordinate preparations for the event.
EVENT VOLUNTEER OPPORTUNITIES
The day of the event we will need volunteers to assist in the following areas:
Setup - Assist in preparing the site, setting up tables, assisting exhibitors, etc.
Greeters & Ticket Collection - Help arriving guests, sell and collect tickets and distribute event programs/
Guest Services - Provide a smiling face and assistance for cookout guests.
Interested in volunteering? Register Now and we will contact you to discuss your interests and cookout volunteer needs.
EXHIBITORS
Exhibitiors are an essential part of the cookout. Indivisuals who will staff exhibits for their organizations should register for the event. A representative from GPPA is a assigned to work closely with exhibitors before and during the event.
BENEFITS
Exhibitors enjoy these benefits:
- Exhibit Table, Two Chairs Provided by GPPA
- Exposure at the Event and in Pre/post-event Materials
- Ability to Distribute Promotional Materials and Information at the Event
- A Member of Event Team Assists Exhibitors Before and During Event
- Affordable: No Exhibit Fee for Nonprofits, Only $75 for Businesses
INFORMATION ABOUT EXHIBITING
The following information is provided to assist exhibitors.
Where is the exhibit area? The exhibit area is at the Headquarter Cookout site at MacDonalds, near the main parking lot, on the west side of N. Scottsdale Road.
Is there a fee for exhibiting? There is no fee for nonprofits and a $75 fee for for-profits
What does GPPA provide? If needed, each exhibitor is provided with a complimentary 12' table and two chairs at the exhibit area.
What about parking? Parking is free. Exhibitors should park in the lot adjacent to the cookout site, near the main office. GPPA will have a volunteer in the parking lot providing directions and assisteing exhibitors unload exhibit supplies.
When must exhibitors setup and staff their exhibits? Setup should begin by 2 PM and be completed by 2:45 PM. Exhibits should remain in place until 6 PM. when the main program begins.
What about electricity and other special needs? Electrical outlets are available at some exhibit locations. Bring an extension cord, if needed. If special placement is needed, such as shade for animals, let GPPA know at least a week before the event. There is a place in the registration form to indicate your special needs.
What about food and beverages? Volunteers who have registered and are working an exhibit recieve complimentary admission and can enjoy all the exhibits, games, and entertainment for free. Food and beverages will be available at the cookout site.
Can political campaign information be distributed at the event? No. GPPA is a 501 c (3) nonprofit charity and cannot participate in political activity. In addition, the event is intended to be a family-oriented community event and campaign literature or presentations are out-of-place.
The first step in becoming an exhibitor is to Register Now. If several people are registering for your organization, please indicated who is the primary contact in the registration form.