2016 Manhattan Beach Hometown Fair
The Manhattan Beach Hometown Fair Board of Directors invites you to apply to partisipate in the Annual Manhattan Beach Hometown Fair. Old fashioned fun, food, entertainment, games, arts and crafts and community displays make this a wonderful community event.
Food Both Information
The Food Booths at the Manhattan Beach Hometown fair are a mix of old and new. Several organizations have hosted a Food Booth for many years in a row and each year there are new groups who recognize this unique fundraising opportunity and apply to partisipate.
On average, there are 90 plus local charitable organizations who apply to host a Food Booth. For many this is a primary source of funding for their groups cause.
The Manhattan Beach Hometown Fair Board of Directors strives to enhance the event each year to provide better opportunities for our local charitable groups to thrive. Returning organizations have the first right of refusal to reserve the Food Booth Space they had in the previous year. For a relativly minor fee, groups will eliminate the uncertainty of booth placement and guarentee the prime locations that so many have come to enjoy.
This opportunity is time sensitive. Should a returning organization wish to reserve the Fair Booth space it had in 2015 for 2016, the application must be completed and all payments received by July 1, 2016. After that date any unreserved Food Booth spaces will be filled based on our best judgement of the correct mixture of food and drink locations as determined by the food chair.
Food Vendor Qualifications
Local, charitable organizations which are non-profit and have 501(c)3 status, are eligiable to apply. Preference is given to organizations that directly contribute to the Manhattan Beach community with the emphasis on children, Commercial food vendors will not be accepted.
To maxamize the fundraising opportunities for every group and to avoid duplication, only one food type (with the exception of beverages) will be allowed on Live Oak and Dorsey Fields. In addition, organizations are only allowed to sell the food item(s) for which they've been approved, no exceptions. For example, a group selling hot dogs may not also sell water.
Applications are accepted on a first come, first serve basis.
Soda & Water Lottery
A drawing wll be held on June 7th to determine who will operate the four soda booths and five water booths. The deadline to apply is Monday June 6th by 5:00 pm. Lottery winners will be notifed by June 10th.
NOTE: Winning organizations of the soda and water booths are ineligiable to staff the Beer Garden in the same year. Those organizations which staffed the soda and water booths in the previous years are also ineligable to be considered for the lottery for the same beverages this year.
L.A. County Health Department Compliance
Complying with the regulations set forth by the L.A. County Health Department is critically important to provide safe, enjoyable event for all. To that end, all food booth vendors will be required to apply for a temporary health permit by completing the L.A. County "Plan and Applicaiton for Temporary Event Sponor" form wich will be made available following the submission and approval of your registration.
All food vendors must supply all equipment necessary to meet L.A. County Health Department regulations, including a canopy that is enclosed on three sides, appropriate ground covering, a nhand washing station set inside the canopy, proper equipment for storage and serving food, etc.
Proof of Liability Insurance Coverage
A Certificate of Liability will be required from each vendor that demonstrated insurance coverage for the event. Further details on actual requirements will be forthcoming, along with options for where to by the coverage for a nominal cost, should your organization not curently have it. If your organization is affiliated with the Manahttan Beach Unified School District, it is likely that an exsisting umbrella policy would provide coverage, however a copy of that certificate is required. Ither parent organizations may also have an umbrella policy, so please check before processing your own.
Participation Fees
The Manhattan Beach Hometown Fair Board of Directors strives to keep fees at a minimum so that local charitable organizations can reap the benefits of this unique fundraising opportunity. In paying the base registration fee, each organization will be provided with appropriate space for their food booth. Each organization is required to supply all equipment necessary to meet L.A. County Health Department regulations, including items such as a canopy that is enclosed on three sides, appropriate ground covering, hand washing station, tables, chairs, utencils and other supplies necessary to operate the booth.
Base Fee
The Base fee for a 10'x10' (Single) Food Booth space is $150 for a Manhattan Beach Non-Proft Organization and $200 for a NON Manhattan Beach Non-Profit Organization. The base fee for a 20'x20' (Double) Food Booth Space is $250 for a Manhattan Beach Non-Profit Organization and $300 for a Non Manhattan Beach Non-Proft Organiztion.
Optional Fees
Electricity: If your booth will need electricity, you must request it . It is not available at all booth locations and we want to make every attempt to avoid electrical outages which have repeatedly occured during previous fairs. An electrical connection is available for $55 for each 20 Amp increment, Users are required to supply their own electrical cords.
BBQ Space: The Manhattan Beach Fire Department prohibits open flame cooking inside any booth or under any canopy, so if you intend to BBQ, you will need to request this space. These 5'x10' open spaces are positioned adjacent to your booth space for $50 for a Single and $100 for a Double. Those organizations choosing this type of booth must also adhere to the regulations set forth by the Manhattan Beach Fire Department.
Scout House Storage: Limited storage spce is available for non-perishable food items. The fee is $20 for this option .
Booth Space Reservation Fee: Eliminate the uncertainty of your Food Booth's placement! Returning Food Booth groups from 2013 may reserve the same space from last year for $50 for a Single and $100 or a Double.
Fees are not refundable due to inclement weather, or if the event cannot occur for any reason. There will be a $35 fee for any returned checks.
Security Details
Overnight Security will be provided Friday and Saturday nights, however, each organization is esponsible for its booth. The MBHF is not responsible for loss by, or damage to any vendor, equipment, inventory and/or materials.
Applicaiton Process
Step 1 Click on the Manhattan Beach Hometown Fair logo to read the indemnification Clasuse
Step 2 Complete the applicaiton form by clicking "Register Now" link below.
Step 3 Make check payable to "MBHF". Be certain to tally all fees for your requested booth space, optional service fee and the fee to secre your Food Booth locations, if desired.
Step 4 Mail the check, along with the organization's documentation of the group's 501(c)3/ Non-profit status to Jayme Newbold, Food Chair, MBHF, 705 Marine Avenue, Manattan Beach, CA 90266.
Step 5 An email notification will be sent to confirm your receipt of your application. Confirmation of the exact food your organization has been approved to sell will come at a later date. We will also provide exact requirements for the Certificate of Insurance upon receipt of your application.