We are pleased to announce that PAN is hosting a workshop for people involved in community-based HIV research. This two-day workshop will bring together community-based organizations, people living with HIV/AIDS, academic researchers, public health representatives, funders and other stakeholders to explore how knowledge can be moved to action in HIV/AIDS research. In this forum, we will hear updates regarding ongoing CBR projects in BC and have opportunities to strengthen our collective capacity to participate in activities that move knowledge to action.
The workshop is being funded by Canadian Institutes for Health Research and will build on the momentum of the workshop held in 2011 (read the report here).
Please read this note carefully as it contains all the pertinent information about registering for the conference. We will be using this online registration system – it's a quick and easy and only takes a few minutes to complete your registration. As there are a limited number of spaces, we encourage everyone to register as soon as possible.
Please keep reading to get all the details about registration.
Date: February 27 & 28, 2012
Location: Vancouver Airport Marriott Hotel - Richmond, BC
Address: 7571 Westminster Hwy.
Basic timetable:
Wednesday, February 27 (8:30am – 4:30pm)
Thursday, February 28 (8:30am – 4pm)
Registration Deadline: Thursday, January 24, 2012 by 4:00pm.
Availability, including seating and meals, cannot be guaranteed for delegates whose registrations are received after the deadlines.
Who is eligible to attend?: Registration for the Knowledge to Action: Strategic Directions for Community Based Research workshop is open to all PAN member agencies, and to peer researchers, academics, policy-makers and others working in HIV research. We will be working to ensure a diverse mix of participants from these sectors and from around the province. As there are a limited number of spots, we encourage everyone to register as soon as possible. We will confirm by January 22 as to whether we are able to provide you with a space at the workshop. All participants will be provided with a light breakfast on both days and lunch on both days.
PAN will endeavor to provide travel and accommodation assistance for participants from British Columbia who live outside of the lower mainland in order to add to the diversity of participants in attendance. This assistance may include travel and/or shared accommodation, and will include meals at the conference (breakfast and lunch). Additional meals and other incidental costs will be the responsibility of the individual or the agency that they are representing. Those receiving travel and accommodation assistance will be notified by January 22 as to whether PAN will be able to assist in this way. On the registration form, please indicate which type of assistance you will need.
How do delegates from outside Greater Vancouver Area (GVA) arrange for travel, accommodation and meals?: Delegates travelling from outside of GVA must arrange travel for themselves or through the agency that they are representing, and pay for their own transportation to the conference. Those who receive travel and accommodation assistance will be reimbursed by PAN via PAN’s Administrative Desk following the conference (see below for expense reimbursement details).
Rooms have been made available at the Vancouver Airport Marriott Hotel (the conference hotel). To ensure accommodation, delegates must submit the required accommodation information, via the online registration form, no later than Monday, January 21, 2012 by 4:00pm. Those who are awarded travel or accommodation assistance will be eligible for one night per day of training, unless you are not able to get a flight back to your home community at the end of the second day, in which case we will provide an additional night of accommodation. If you are awarded travel or accommodation assistance, there will be no charge for shared rooms but a request for a single room will incur a charge of $75.00 per night (you or your organization will be invoiced following the conference). (Please note: In the future if you or your PAN member organization have an unpaid charge from a previous training/meeting, you will not be eligible to register for future trainings/meetings until the payment is made.)
All delegates will be provided with a light breakfast and lunch on the official two days of the conference. Delegates or the agencies that they are representing are responsible for covering the cost of dinners and incidentals; monies provided for non-conference meals and incidentals cannot be reimbursed by PAN.
Cancellation, Changes and No-Show Policy: All delegates are responsible for notifying PAN's Administrative Desk of any cancellations within 5 business days of their scheduled arrival in order to avoid accommodation, and conference food and beverage, billing for non-attendance. In the event that a person does not arrive at the training hotel for the training (a no-show) PAN will invoice the delegate or the agency they are representing for accommodation costs (where applicable) and a registration fee to cover programme, venue and meal costs. Please note that this includes people based in the Lower Mainland.
Space for PAN events is limited and resources are finite. We therefore sincerely thank you in advance for respecting this and remind you that through the act of registering, you are agreeing to attend the entirety of all seminars, workshops, presentations, etc. that are part of the PAN-sponsored program. Failure to honour this agreement may result in your agency or organization being unable to register for future PAN events as well as being billed for accommodation and conference food and beverage costs.
Exceptions will apply regarding health-related and/or exceptional circumstances. It is the responsibility of the individual to inform PAN administration staff as to the reason for lateness or absence.
Expense and Reimbursement information for travel and accommodation assistance: PAN’s Administrative Desk will reimburse transportation costs as outlined by PAN and agreed to by the travel award recipient or the agency they are representing. Expense claims received after seven (7) days WILL NOT BE REIMBURSED.
The cost of economy fares is eligible for reimbursement UP TO A MAXIMUM OF $400. Note that ORIGINAL travel receipts, including boarding passes, must be submitted, attached to conference reimbursement forms (these forms are included in the Conference Kit given to participants when they arrive at the conference). Costs for cancelled or altered airfares will not be reimbursed.
Other reimbursable expenses include: Mandatory airport fees, Greyhound Bus, mileage at $0.48 per kilometer (PAN will only reimburse to the amount of an economy fare flight), taxis, airporters, and transit. Please note that there is a free shuttle that runs between the Vancouver Airport and the hotel that delegates are expected to use.
If you have any questions about this training please feel free to contact Andrea Langlois at 250.213.7464 or andrea@pacificaidsnetwork.org
We look forward to seeing you at the training in Februrary.
Sincerely,
Andrea Langlois
Community Based Research Manager (acting)
Pacific AIDS Network