EXHIBITOR/SPONSOR PROSPECTUS
2018 Michigan Rural Health Conference

May 3-4, 2018

Soaring Eagle Casino & Resort 
6800 Soaring Eagle Blvd. 
Mt. Pleasant, MI 48858

Thank you for your interest in the 2018 Michigan Rural Health Conference. 

SPONSOR BENEFITS 

• Organization's name, contact information, and brief description of the organization 
• Organization will receive a one page ad at no additional charge 
• Organization's name, logo and sponsorship displayed in the conference PowerPoint 
• Attendance at all sessions at no additional cost 
• Attendee list including name, organization, email address will be sent out one week prior to the conference 

 SPONSORSHIP OPPORTUNITIES

• Beverage Ticket Sponsor - Each conference attendee is invited to a reception Thursday evening. Representative(s) from your organization will have the opportunity to distribute drink tickets and greet attendees at the reception or tickets may be placed in each attendees name badge. Sponsor is responsible for bringing the drink tickets to the conference.
  
  
• Lanyard Sponsor - Your company name and/or logo will be exclusively advertised on lanyards.  Lanyards are provided by your company and must be given to MCRH staff prior to the conference registration. 
  
  
• Tote Bag Sponsor - Your company name and/or logo will be exclusively advertised on the tote bags. Tote bags are provided by your company and must be given to MCRH staff prior to the conference registration. We ask that the bags be grocery style with the dimensions of 14 1/2" x 13" x 10".
  
  
• Sponsorships of General or Break-Out Sessions - Organizations may choose to sponsor a session for the conference. This sponsorship is identified on the final agenda provided to each attendee. In addition, a company representative will be given the opportunity to introduce the speaker.
  
  
• Sponsorship of Breakfast, Lunch, and Breaks - Organizations may choose to sponsor breakfast, a break, or lunch for the conference. Organizations may choose to sponsor the full break, lunch or a portion of it. This sponsorship is identified on the final agenda provided to each attendee.

ADVERTISEMENT OPPORTUNITES 

Companies may purchase a full page (7 1/2 x 10 inches)  or double page (15 x 20 inches) portrait-style, black and white advertisement. Ads need to be emailed to the Michigan Center for Rural Health  - no later than April 13, 2018 in a jpeg, gif, or Word format.

LODGING

All representatives from each organization are responsible for making their own hotel reservations. 

Booking Instructions

• Please call 1-877-232-4532 and mention you are with the MI Center for Rural Health group.  
  • Or, reserve online by clicking "Book a Room" from the http://www.soaringeaglecasino.com/  website and enter the block code below in the  "Group Code" field
• Block code is CR050218. 
• Stay dates available are: 05/02/18-05/04/18. 
• Rooms must be reserved by April 11, 2018. 

 

Register Now! 

EXHIBITORS 

EXHIBIT FEE AND REGISTRATION INFORMATION

The exhibit fee is *$700 per 6-foot skirted table. (Please check the size of your exhibit materials to ensure that they fit on the table. Any exhibits that do not conform to size may be rejected at the discretion of the Michigan Center for Rural Health.) Please indicate if electricity is needed on the registration form. Exhibitors are invited and encouraged to attend all sessions and meals. 

Each exhibitor may have two representatives in attendance per booth. Exhibitors are required to register booth representatives in advance on the registration form.  Additional representatives may be added at $270 per person. 

*$100 of this fee is contributed to the Rural Michigan OsteoCHAMPS Scholarship Program.

EXHIBIT SET-UP AND DISMANTLE

Set-up times: (Estimated Times) 

• May 2, 2018 from 4:00-6:00 p.m. (doors will be locked at 6:00 p.m.) 
• May 3, 2018 from 6:45- 7:15 a.m. Exhibits must be set up by 7:15 a.m. 

Dismantle:

• Friday, May 4, 2018 after 10:30 a.m. Break (Please do not dismantle prior to 10:30 a.m.)

EXHIBIT DATES AND HOURS (Please note the schedule is subject to change.) 

Thursday, May 3rd 

• 7:00- 8:15 a.m. Registration and breakfast with exhibitors  
• 10:30- 11:00 a.m. Morning break and visit with exhibitors
• 12:00-1:00 p.m. Lunch and awards
• 2:45-3:15 p.m.  Afternoon break and visit with exhibitors
• 5:15-6:30 p.m. Reception  

Friday, May 4th

• 7:00-8:00 a.m. Breakfast with exhibitors
• 10:00-10:30 a.m. Morning break and visit with exhibitors & Vendor Card Drawing 

VENDOR CARD DRAWING

Each attendee is given a vendor card that lists all conference exhibitors. Attendees are encouraged to obtain signatures from each exhibitor in order to be eligible for the gift drawing. The gift drawing will take place on Friday morning prior to the final break.

All exhibitors are asked to contribute a gift for the drawing. Please indicate your gift on the registration form.

The winning names will be displayed in the exhibitor area with the name of the gift from the exhibitor. Each winner will need to visit that exhibitor’s table to claim their gift during the last break on Friday morning.

ASSIGNMENT OF SPACE 

Applications will be processed in the order in which they are received with accompanying payment. No applications will be processed until payment is received via check or credit card. Exhibitor space will be assigned based on the order in which MCRH receives payment. Booth assignments will be sent out via email on April 27, 2018.  

PAYMENT AND CANCELLATIONS 

Applications for exhibit space must be accompanied with the exhibit fee in order to confirm booth assignment. No application will be processed without this fee. Cancellations must be made in writing to mrchaa@hc.msu.edu 30 days prior to the start of the conference for a full refund. Any cancellations made in writing to mcrhaa@hc.msu.edu with less than 30 days notice prior to the start of the conference will receive a 50% refund. No refunds will be made for space that is not utilized during the conference. 

CLICK HERE FOR CONFERENCE AND EXHIBIT SHIPMENT INFORMATION TO SOARING EAGLE CASINO & RESORT. 

MCRH will not be liable for damage or loss to a sponsor's property through fire, theft, accident or any other cause, whether the result of negligence or otherwise. 

FOR MORE INFORMATION CONTACT: 

Michigan Center for Rural Health
mcrhaa@hc.msu.edu
(517) 355-7979