SandwichFest 2016 Exhibitor/Vendor Application

Saturday, June 25, 2016; 10am-4pm. Along Water St in the Sandwich Village

  

SandwichFest is a Juried show for arts and crafts.  Your products must be handcrafted and 100% self made.  To apply, submit this vendor application, payment and 3 photos- one photo of your booth and 2 photos of your products.  IF submitting hard copy photos, on the back of the product photo, please write your name, description of product, materials used and price point.  We will be holding applications until March 31st.  You will be notified by mid April of your approval.  After March 31st any juried applicants we receive will be on a first come first serve basis and also dependent on category they are selling.

In addition to the juried arts and crafts show, the Sandwich Chamber will be assigning booth space to non-profits, information booths, food vendors and Chamber members.    

You will be notified of your booth space, directions to event and set up reminders 2-3 weeks before the event date.

Your space can hold a 10x10 (maximum) EZ-up canopy and is limited to the length of that space. This year you may sign up for a (10x15ft) space for an extra $15.00.  These spaces are limited and based on a first come first serve basis. Vendors MUST bring their own canopies, table & chairs along with proper weights for your canopies so they will not blow over in the wind..  Setup starts at 8:00 am and you are expected to be fully set up by 9:30 am.  You are expected to keep your booth open until 4pm.  We will not be providing electricity.  Event organizers retain the right to decline applications for vendor space.  For food items we are looking for vendors which complement rather than compete with the sandwiches in the Best Sandwich in Sandwich competition.

To sign up, fill out the registration form provided, pay online or print and enclose payment and mail to the Sandwich Chamber of Commerce.  By submitting your information online your spot will be held until your booth is accepted or declined.  If mailing in payment, your spot will be saved and confirmation letter will be emailed to you when payment arrives and check clears.  Vendors must sign liability waiver and agree to the SandwichFest rules. 

 

RULES FOR THE SANDWICHFEST STREET FESTIVAL

1. Exhibitor will abide by all show rules, regulations and policies set forth in this contract.

2. Festival Management reserves the right to decline or prohibit any Exhibit or part of an Exhibit that, in the opinion of Festival Management is not professional or appropriate for the show including any tiems that were not juried.

3. Festival Management reserves the right to refuse entry or ask and exhibitor to leave that, in the opinion of Festival Management is not behaving in a professional or appropriate manner at the show.

4. Booth assignments will be made by Festival Management based on application and payment receipt time, number of booths required, type of merchandise, needs of the show, etc. Festival Management has the right to change booth space to another available space as needed. Exhibitor must set up in booth space assigned and my not choose to move their booth without approval of Festival Management. This could result in exhibitor being removed from the show.

5. Festival is not responsible for loss, theft, or damage.

6. The Sandwich Chamber of Commerce shall not be held responsible for any loss or personal injury sustained on the show site. Exhibitor agrees to assume full responsibility for any damages to the property and/or merchandise.

7. Exhibitors failure to occupy assigned space 60 minutes prior to event starting time on event day will be considered cancellation of the contract and Exhibitor will forfeit any fees paid. Set up will not be allowed after 9:00am.

8. Absolutely No Refunds or Transfers. This is an outdoor Festival, your registration confirms you will weather the elements.

9. Exhibitor may not sublet booth space.

10. The Sandwich Chamber of Commerce reserves the right to publish or reproduce any photos taken during the show for advertising or promotional purposes-  with your permission.

11. All exhibitors must be set up and ready for business by 9:30 a.m. Saturday. Vendors must unload their vehicle and remove it before beginning to set-up. All vehicles must be removed from show grounds by 9:30 a.m. (NO EXCEPTIONS). After that time exhibitor will have to carry merchandise into the show grounds.

12. NO electricity will be provided.

13. Vendors must remove their own TRASH.

14. Exhibitor is responsible for TABLES, tents, display equipment, proper weights for securing tents, etc.

15. All business must be conducted within your assigned space. Exhibitors may not stand in street or walk around show grounds to conduct their business.

16. Exhibitors may not post any flyers or banners anywhere other than their booth area.

17.  Exhibitors are responsible for collecting Massachusetts Sales tax.

18.  Exhibitors cannot break down displays or begin to pack up until 4:00pm.

I agree to the above terms and would like to register