Central Florida Earth Day 2017
Vendor Packet
Dear Eco-Advocates,
It’s time to give Central Florida the Earth Day celebration it deserves! On Saturday, April 22, 2017, the 12th annual Central Florida Earth Day will take place from 10:00 a.m. to 6:00 p.m., and we invite you to participate! It will happen at beautiful Lake Eola Park in downtown Orlando. The event will be promoted in magazines, newspapers, TV, radio, websites, e-mail groups, social networking sites, and on flyers around town. The Central Florida Earth Day Info Guide will be printed as a pull-out in the Orlando Sentinel on April 14, 2017 and circulated to over 225,000 subscribers. Central Florida Earth Day is organized by Vegetarians of Central Florida, Inc. (www.VegCF.org), a nonprofit, volunteer-run organization whose goal is to support and encourage vegetarians and vegans in Central Florida.
The event will include healthy living and eco-friendly exhibitors, speakers, and presentations; non-profits; fun and games for kids; dog and cat adoptions; restaurant booths; environmental and humane education; and live music and entertainment. Central Florida Earth Day will draw both committed environmentalists and those who want to learn more about how to protect our health, the planet, and its inhabitants. You can promote your business or group to thousands of people who want to learn more about eco-sustainability and the varied products and services that support an eco-friendly way of life. All money raised will be used for local environmental education and outreach.
The first Central Florida Earth Day took place at Lake Lily in Maitland in 2006, and the next two were held at Dandelion Communitea Café. This is the ninth year at Lake Eola. Earth Day is back—bigger and better than ever! Central Florida Earth Day is the largest and most prestigious Earth Day event in Central Florida. Vegetarians of Central Florida also organizes Central Florida Veg Fest, one of the best vegetarian festivals in the country! The 11th annual Veg Fest (www.CFVegFest.org) took place at Orlando Festival Park in October 2016, and the next one will happen there on October 28, 2017.
Enclosed is the Central Florida Earth Day 2017 vendor and sponsorship packet. Please fill it out as soon as possible. There are 250 vendor spaces available, and we expect them to fill quickly. Please complete your application by March 31, 2017 to ensure a space.
If you would like additional information, please contact me at (321) 331-1859 or e-mail us at info@CFEarthDay.org. Also please visit the Central Florida Earth Day website at www.CFEarthDay.org (continually updated!). We hope that you will join us for Central Florida Earth Day!
Best Regards,
Larry Rumbough, Coordinator
Central Florida Earth Day
Conditions of Agreement
1. Central Florida Earth Day reserves the right to accept or decline any applications at its discretion.
2. Each vendor must submit an individual application and payment. Spaces may not be combined.
3. Setup begins at 7:00 a.m. on Saturday, April 22, 2017. Vendors must be ready for operation by 9:30 a.m.
4. Vendors must staff their exhibits during the entire event from 10:00 a.m. to 6:00 p.m.
5. Vendors are responsible for setup and breakdown of their exhibit. Each vendor will provide their own tent (100 sq. ft. maximum) or table (8 ft. maximum) unless other arrangements are made in advance.
6. All tables must be covered with tablecloths. Vendors must provide their own tablecloths.
7. Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.
8. Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in Application.
9. Vendors shall not sell or give away food or beverages without prior approval.
10. All food sold or given away must be vegan. Vegan means no animal products: flesh, fat, broth, gelatin, egg, dairy, or honey. All produce must be organic and locally grown. Prepared foods shall be organic and locally grown if at all possible. All food vendors must use recyclable and/or compostable service ware. No Styrofoam will be permitted.
11. All merchandise sold or given away must be vegan, not tested on animals, and should be as environmentally friendly as possible.
12. Should any contingency interrupt or prevent the holding of Central Florida Earth Day, including but not limited to inclement weather, war, terrorism, or lockouts, then event coordinators and Central Florida Earth Day shall in no way be liable to vendors. Should any contingency prohibit the event from taking place on April 22, 2017, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible.
13. Vendors agree to make no claim for any reason against event coordinators or The City of Orlando for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.