Sponsorship Opportunities
Thank you for considering our sponsorship program. We have 3 levels of sponsorship available to you:
GOLD
Sponsorship Fee: $7,000.00 ($8,000 after 5/17/16)
LIMIT OF FOUR (4) GOLD SPONSORS
- Verbal recognition Sunday and Monday evening
- Introduce one Keynote or General Session Speaker
- Option to place promotional items (no literature) for your session for each attendee
- Mix Drink Tickets Distributed at your booth by your team on Sunday and Monday Evening
- Premium 8 ft. x 10 ft. booth with one 8ft. skirted tables (1st Selection of Booth Location)
- 6ft. Display/Booth at the front of the Keynote or Closing Speaker Area
- Conference registration for 4 representatives – access to entire conference ($500/person value)
- Logo on front of Region 7 Conference Brochure
- Company logo on Neck Wallets Insert
- Company listing on Program Handout
- Pre and Post-Conference Attendee Mailing List
- Name badges with recognition ribbons
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Recognition on Conference Website with Link to your Company Website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
SILVER
NO LONGER AVAILABLE: ALL 4 SPOTS HAVE ALREADY BEEN SOLD!
- Verbal recognition Sunday and Monday evening
- Introduce a Breakout Session Speaker
- Option to place promotional items (no literature) for your session for each attendee
- Standard 8 ft. x 10 ft. booth with one 8ft. skirted table (2nd Selection of Booth Location)
- Conference registration for 3 representatives - access to entire conference ($500/person value)
- Pre and Post-Conference Attendee Mailing List
- Beer and/or Wine Tickets Distributed at your booth by your team for Sunday and Monday Evening
- Company listing in Brochure & on Insert in the Program Handout
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Company recognition on Conference website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
BRONZE
NO LONGER AVAILABLE: ALL 8 SPOTS HAVE ALREADY BEEN SOLD!
- Verbal recognition Sunday and Monday evening
- Standard 8 ft. x 10 ft. booth with one 8ft. skirted table (3rd Selection of Booth Location)
- Conference registration for 2 representatives - access to entire conference ($500/person value)
- Company listing in Brochure & on Insert in the Program Folder
- Pre and Post-Conference Attendee Mailing List
- Dessert Distributed at your booth one time during the event by Grand Geneva Staff.
- Introduction of Representatives at conference & inclusion in the Sponsor/Exhibitor Slide Show
- Company recognition on Conference website
- A pre-assigned table for your company representatives to visit with attendees during Monday breakfast
How to register your booth staff?
Once we open online registration for conference attendees, an email will be sent to you with a code that will allow you to waive the fee of those individuals whose registration is included in your package.
Monday Morning Breakfast
You will be given a pre-assigned table for your company representatives to visit with attendees during breakfast on Monday. You may have 1-2 representatives there to share breakfast with any attendees that wish to join you. (No literature or give-aways please).
Additional Attendees From Your Company?
If you have additional people from your company that would like to attend this event (above those that are included in your booth package), they will need to go online and register as a conference attendee and pay the associated fee. A link to registration will be posted once the brochure is completed and online registration is open (around May 1st).
Sponsor Contract
Printable Sponsor Info Sheet
Exhibitor Opportunities
Booth Price: $2,500 ($3,500 after 5/17/16)
- One 10ft. x 8ft. booth
- One 8 ft. skirted table
- Pipe & Drape
- 1 Conference Registration - access to entire confrence ($500 per person value)
- Company listing in the program handout
- Pre and post-conference attendee mailing list
- A pre-assigned table for your company representatives to visit with attendees during breakfast on Monday.
How to register your booth staff?
Once we open online registration for conference attendees, an email will be sent to you with a code that will allow you to waive the fee of the individual whose registration is included in your package.
Additional Attendees From Your Company?
If you have additional people from your company that would like to attend this event (above the 1 that is included in your booth package), they will need to go online and register as a conference attendee and pay the associated fee. A link to registration will be posted once the brochure is completed and online registration is open (around May 1st).
Exhibit Hall Hours
Sunday, July 17:
- 6:00-8:00pm: Opening Networking Reception
Monday, July 18:
- 12:00-1:30: Lunch
- 4:00-6:00: Exhibitor Faire
Registration, Set Up and Tear Down
Registration and Booth Set Up:
- Sunday, July 17th
- 3:00-6:00pm.
- Booth set up MUST be completed by 6:00pm!
Booth Tear Down:
- Monday, July 18th
- 6:00-8:00pm
- All exhibits must be removed by 8:00pm
How are booths assigned?
Monday Morning Breakfast
You will be given a pre-assigned table for your company representatives to visit with attendees during breakfast on Monday. 2 companies will be assigned per table. We will do our best to keep competitors at separate tables. You may have 1 representative there to share breakfast with any attendees that wish to join you. (No literature or give-aways please).
Exhibitor Contract
Pre and Post Conference Mailing List
Exhibitors will be given a pre and post-conference attendee mailing list. The lists are provided for one-time postal use only and will include attendee name, company name, title, and business address. Those attendees who have indicated ‘no outside distribution’ will be excluded from the list. The list remains the sole exclusive property of HFMA REGION 7, and may not be used for any purpose, or incorporated into any other list or database. “Our members feel very strongly about violation of list use and they let us know when any violations occur. In order to protect your good standing with our members, please take care to adhere to our policy”. See contract item #5.
Exhibit Hall Vendor
We will be working with a vendor for hall set up for this event. They will provide the furnishings and the pipe and drape for your booth. Additional information regarding their services will be sent with your exhibitor confirmation materials.